In this lesson, we'll learn how a project manager evaluates project readiness, which is necessary to close a project. Specifically you will focus on:
Project readiness is the transition between phase three, managing the project, and phase four, closing the project.
Project readiness occurs when all project commitments have been fulfilled, which means:
The process of validating that all project work has been accomplished and all deliverables have been completed to standards.
If a project is not ready, then additional tasks and cost might need to occur, and the closing sequence may be delayed; therefore, it’s critical for the project manager to be unbiased when evaluating the state of the project.
A check-off sheet can help a project manager remain objective. The check-off sheet should include all project deliverables completed, which indicates the following criteria:
All requirements have been met, and the deliverables meet or exceed the quality standards.
The deliverables have been tested, or there is a plan in place to assure that the deliverables are tested before going into operation.
All change requests have been completed.
All high impact and high probability risks have been managed.
All contracts have been completed.
All deliverables are ready for sign-off.
The project and its deliverables must have met any additional success criteria that was established in the scope document.
Judging project impact, or the project’s benefit to the organization, is an additional step in judging readiness. The project scope outlined these impacts, and they should be reevaluated at this stage in the project.
The process of validating that the organization will realize the expected benefits from the project deliverables once implemented.
The project manager must ask and receive answers to the following two questions:
These questions should be discussed with the project sponsor and any stakeholders or organization members responsible for implementing the deliverables. Since all individuals associated with the project know considerably more about the deliverables now than when the project began, the impact can be more clearly judged.
It's critical to ask these questions because this stage determines if the deliverables will work as intended or whether further work will be needed to reach the goals of the organization.
Remember that projects are ultimately judged by the value they bring to an organization, not just the successful completion of a schedule.
In this lesson, we learned why and how a project manager evaluates a project's readiness, such as deliverables created to the expectations and standards established. You also understand that the impact of a project is an important part of this evaluation.
Source: This work adapted from Sophia Author Jeff Carroll.