+
4 Tutorials that teach Evaluating & Reporting Project Success
Take your pick:
Evaluating & Reporting Project Success

Evaluating & Reporting Project Success

Description:

This lesson reviews project evaluation.

(more)
See More
Try a College Course Free

Sophia’s self-paced online courses are a great way to save time and money as you earn credits eligible for transfer to over 2,000 colleges and universities.*

Begin Free Trial
No credit card required

25 Sophia partners guarantee credit transfer.

221 Institutions have accepted or given pre-approval for credit transfer.

* The American Council on Education's College Credit Recommendation Service (ACE Credit®) has evaluated and recommended college credit for 20 of Sophia’s online courses. More than 2,000 colleges and universities consider ACE CREDIT recommendations in determining the applicability to their course and degree programs.

Tutorial

In this lesson, we'll learn how a project manager both evaluates and reports on a project's success. This involves the following major steps:

  1. Creating final reports

1. CREATING FINAL REPORTS

The creation of a project’s final reports occurs during the closing process. These reports are compiled by the project manager with the help of those that have the knowledge and data to create them.

The details in these reports are guided by organizational standards and the project governance. The project manager must document the project completely before the project can be considered officially closed.

Remember that the schedule and budget were monitored and managed in phase three. During that time, new baselines may have been established due to change requests, or the baseline from the project scoping phase was maintained throughout the project.

In either case, during the closing process the current schedule and budget are compared to the current baseline, and reports on any deviations from the baseline are documented.

Final calculations, which were conducted during phase four, are also part of the final reports. These include:

  • Performance statistics on tasks
  • Reports on the quality of the deliverables
  • How the requirements were met by the results of the project

The project manager then compiles all of these reports in preparation for the phase four approval meeting, which we will discuss in another lesson. Since edits might be required on the materials, the reports will not be considered final until the phase four approvals are received.

The details in these reports allow the project manager and the audience for the reports to then evaluate the project as a whole. This is accomplished by considering the answers to the following questions:

  • How well did the deliverables meet the requirements and the scope?
  • Were all deliverables created to satisfaction?
  • Did the deliverables meet the quality standards outlined in the scope?
  • Were there any schedule overruns?
  • If yes, what caused the overruns, and how could they be avoided in future projects?
  • Were there any budget overruns?
  • If yes, what caused the overruns, and how could they be avoided in the future?

By fully compiling these evaluations, the project manager has completed one more step in the project's closing process.

When conducting this evaluation process, it’s also worth noting if the schedule or the budget was unrealistic so that future projects might plan their time and cost more accurately.

Summary

In this lesson, we learned how a project manager compiles the final reports, and how a project's success is evaluated.

Good luck!

Source: This work adapted from Sophia Author Jeff Carroll.