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It's the project manager's responsibility to determine when all deliverables have been generated and when they are ready for review and approval by the stakeholders. All deliverables must meet the performance and quality expectations outlined in the project scope. If they don't, additional work will need to be scheduled to bring the deliverables up to the required standard. If the deliverables are ready, then the project manager prepares for the phase three approval.
The project manager should schedule a meeting with the project sponsor and with any key stakeholders who have sign off authority for the project. The goal of the meeting will be to gain approval to move on to the next phase. As you might recall from a previous lesson, the approval to move on from a phase is called a gate.
The project manager prepares the following information for the approval meeting:
Source: This work adapted from Sophia Author Jeff Carroll.