Consider three possible contexts—traditional speaker face-to-face audience, and computer mediated—speaker with live audience to remote locations(s) and a speaker with no live audience to different locations by video conferencing technology.
The physical context for the co-located audience is the setting or room where you speak. Ask whether you are indoors or outdoor, the size and arrangement of the seating, the significance of the location and occasion, the time of day for the speech and what equipment is available.
Checking out the physical context will allow you to adjust your speech and plan so you are not attempting to borrow or move equipment before getting up to speak.
Speakers may use a videoconferencing system—with video camera or webcam with microphone for input, output through monitor or TV with speakers or headset, internet or digital telephone connection for data transfer and computer for processing—to speak to remote audiences.
Non-portable videoconferencing is used in large rooms or dedicated conferencing rooms with all required components packaged into an equipment console and portable systems are used for audiences in meeting rooms and for video seminars with webcam, microphone, computer and internet connection.
With video conferencing delivery the speaker is challenged to maintain eye contact, become familiar with his own image to address appearance consciousness and avoid rapid gestures in consideration of streaming lag time.
The physical context is the setting where the speech occurs. You can prepare for three different contexts--face to face with co-located audience , a speaker with live audience to remote audiences and a speaker with no live audience to different remote locations by video conferencing technology.
The physical context for the co-located audience is the setting or room where you speak. There are a number of questions to consider about the space. Here is a checklist:
If you are not the only speaker, you want to confirm the order of speaking with the emcee so you know where and when you can get access to any equipment needed for your presentation. Checking out the physical context will allow you to plan so you are not attempting to borrow or move equipment before getting up to speak.
You may find yourself speaking in one primary location with the audio or video of your speech being streamed live to other secondary locations. You will be aware of your primary location but you will not know what is happening in the other locations. When you have a live audience co-located in front of you it will be easier to relate to and respond to the audience and avoid many of the problems associated with delivery by webcam or web conferencing only technology.
With video conferencing you deliver a message to two or more locations by computer mediated communication. You may deliver the speech to another location with no interaction or you may engage in two way interaction with the different locations. In order to video conference you will need access to the basic components:
There are basically two kinds of videoconferencing systems which you may encounter:
Since you do not have a live audience in front of you while speaking in this context, there are several issues to address:
Source: Source: Boundless. "Physical Context." Boundless Communications Boundless, 3 Mar. 2017. Retrieved 1 Jul. 2017 from https://www.boundless.com/communications/textbooks/boundless-communications-textbook/analyzing-the-audience-7/contextual-factors-to-consider-39/physical-context-171-8319/
to locate or be located at the same site, for two things or groups at same space