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4 Tutorials that teach Project Planning
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Project Planning

Project Planning

Description:

This lesson provides an overview of project planning. 

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Tutorial

What's Covered

In this lesson, we'll discuss project planning, which describes how work on a project will proceed, and how that work will be tracked so the appropriate deliverables are created.

This lesson will specifically focus on:

  1. Components of a Project Plan
    1. Work Breakdown Structure
    2. Project Schedule
    3. Resource Plan
    4. Project Budget
    5. Risk Managent Plan
    6. Communication Plan

1. COMPONENTS OF A PROJECT PLAN

While each organization may have different methods to develop a project, there are six components that should be included in each and every project plan.

The six main components of a project plan:

  1. Work Breakdown Structure (WBS)
  2. Project Schedule
  3. Resource Plan
  4. Project Budget
  5. Risk Management Plan
  6. Communication Plan

As a plan is developed, each component might depend on the development of another component. And as each component becomes better defined, related components might need to be adjusted as well. It's important to know that multiple components can be developed simultaneously.

1a. Work Breakdown Structure (WBS)

Breaks down the project work into separate, easily manageable tasks— hopefully so that the completion of each task is easy to execute and track. Once the WBS is complete, then the other components are defined and documented.

ExampleOn a project to construct a building, the rough end of the plumbing would be a manageable task.

2a. Project Schedule

Determines the time for the project. This can include the project’s start and end dates, as well as the end dates from significant phases and deliverables. The tasks from the work breakdown structure are set into the schedule in proper sequence to determine these dates.

3a. Resource Plan

Comprises the people and items needed to manage the project or complete the deliverables.

4a. Project Budget

The amount of money that must be invested to complete the project. The budget, schedule, and resource plans are tightly interrelated, so changes in one component will require adjustments to the other two.

ExampleIf the schedule increases by one month, then the budget and the resources needed for completion will likely increase too.

5a. Risk Management Plan

Identifies and documents the risks to a project’s success. Plans to mitigate those risks, should they occur, are also covered.

6a. Communication Plan

Documents the methods used to communicate the project status with stakeholders and team members.


Terms to Know

    • Project Plan
    • Document that provides guidance on how a project will be executed and controlled to ensure successful delivery of project goals and deliverables.
    • WBS (Work Breakdown Structure)
    • A hierarchical structure of work that is required for the scope of a project.
    • Project Schedule
    • A sequenced plan that estimates the time required to complete project activities and tasks.
    • Resource Planning
    • A process of determining required resources for a project, including people, equipment, and materials.

Summary

While each organization may have different methods to develop a project, there are six components of a project plan that should be included in every plan:

  1. Work Breakdown Structure (WBS)
  2. Project Schedule
  3. Resource Plan
  4. Project Budget
  5. Risk Management Plan
  6. Communication Plan

Keep in mind, it's the project manager's responsibility to document each of these components in order to create an effective project plan. Now you know what a project plan includes and the six components that each plan should include for maximum efficiency.

Good luck!

Source: This work is adapted from Sophia author Jeff Carroll.

TERMS TO KNOW
  • Project Plan

    Document that provides guidance on how a project will be executed and controlled to ensure successful delivery of project goals and deliverables.

  • WBS (Work Breakdown Structure)

    A hierarchical structure of work that is required for the scope of a project.

  • Resource Planning

    A process of determining required resources for a project, including people, equipment, and materials.

  • Project Schedule

    A sequenced plan that estimates the time required to complete project activities and tasks.