In this lesson, we'll discuss project planning, which describes how work on a project will proceed, and how that work will be tracked so the appropriate deliverables are created.
This lesson will specifically focus on:
While each organization may have different methods to develop a project, there are six components that should be included in each and every project plan.
The six main components of a project plan:
As a plan is developed, each component might depend on the development of another component. And as each component becomes better defined, related components might need to be adjusted as well. It's important to know that multiple components can be developed simultaneously.
Breaks down the project work into separate, easily manageable tasks— hopefully so that the completion of each task is easy to execute and track. Once the WBS is complete, then the other components are defined and documented.
On a project to construct a building, the rough end of the plumbing would be a manageable task.
Determines the time for the project. This can include the project’s start and end dates, as well as the end dates from significant phases and deliverables. The tasks from the work breakdown structure are set into the schedule in proper sequence to determine these dates.
Comprises the people and items needed to manage the project or complete the deliverables.
The amount of money that must be invested to complete the project. The budget, schedule, and resource plans are tightly interrelated, so changes in one component will require adjustments to the other two.
If the schedule increases by one month, then the budget and the resources needed for completion will likely increase too.
Identifies and documents the risks to a project’s success. Plans to mitigate those risks, should they occur, are also covered.
Documents the methods used to communicate the project status with stakeholders and team members.
While each organization may have different methods to develop a project, there are six components of a project plan that should be included in every plan:
Keep in mind, it's the project manager's responsibility to document each of these components in order to create an effective project plan. Now you know what a project plan includes and the six components that each plan should include for maximum efficiency.
Source: This work is adapted from Sophia author Jeff Carroll.
Document that provides guidance on how a project will be executed and controlled to ensure successful delivery of project goals and deliverables.
A sequenced plan that estimates the time required to complete project activities and tasks.
A process of determining required resources for a project, including people, equipment, and materials.
A hierarchical structure of work that is required for the scope of a project.