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The Don'ts of Using Visual Aids

Author: Sophia

what's covered

In this lesson, you will learn about mistakes to avoid when incorporating visual aids into your presentation.

The Don'ts of Using Visual Aids
1. Inconsistency in Color Scheme or Theme
2. Small or Complicated Font or Overwhelming Text and Graphics
3. Too Much Information or Too Many Slides
4. Distracting Animation or Noises

1. The Don'ts of Using Visual Aids

Visual aids can be effective at enhancing your presentation and helping the audience better understand the key points of your presentation. However, if visual aids do not help your message or are too confusing, they may actually detract from the presentation and hinder understanding.

Some key "don'ts" of using visual aids include:

Inconsistency in color scheme or theme
Small or complicated font or overwhelming text or graphics
Too much information or too many slides
Distracting animation or noises

term to know

Detract

Take away the value of.

1a. Inconsistency in Color Scheme or Theme

If your visual aid has inconsistencies in color scheme or theme, the audience may become confused since color change may indicate a change in topic.

Consistency in theme and color will help coordinate all of the information in your presentation and will help the audience understand the topics in relation to one another.

There are a number of default themes that Microsoft PowerPoint offers that can help unify your color scheme and theme.

1b. Small or Complicated Font or Overwhelming Text and Graphics

Avoiding small font is essential to making sure that the audience can read your visual aids.

A general standard is to make sure that all PowerPoint slides are at least 18-point font to ensure that audience members in the back row will be able to read your presentation.

Additionally, you should avoid overwhelming text and graphics as they will distract from the main topics and points of your presentation.

Complicated Graphics

1c. Too Much Information or Too Many Slides

Try to keep the amount of information on each slide to a minimum and use only what is necessary to convey the key point of the visual aid or slide. Additionally, try to keep the number of slides or visual aids in your presentation to a minimum.

A rule of thumb is to use each slide in a PowerPoint for 30 seconds to a minute of your presentation. Remember that the majority of your presentation should come across in what you are speaking about rather than through the text on your visual aids.

1d. Distracting Animation or Noises

Avoid distracting animation and noises. These will take the focus of the audience away from your presentation and shift it toward the noise or animation instead.

summary

In this lesson, you learned that if your visual aid has inconsistencies in color scheme or theme, the audience may become confused since color change may indicate a change in topic. Avoiding small font is essential to making sure that the audience can read your visual aids. A general standard is to make sure that all PowerPoint slides are at least 18-point font to ensure that audience members in the back row will be able to read your presentation. Try to keep the amount of information on each slide to a minimum and use only what is necessary to convey the key point of the visual aid or slide. Avoid distracting animation and noises. These will take the focus of the audience away from your presentation and shift it toward the noise or animation instead.

Source: Boundless. "The Don'ts of Using Visual Aids." Boundless Communications Boundless, 17 Mar. 2017. Retrieved 3 Jun. 2017 from https://www.boundless.com/communications/textbooks/boundless-communications-textbook/preparing-and-using-visual-aids-16/presenting-with-sensory-enhancements-84/the-don-ts-of-using-visual-aids-322-10677/

Terms to Know

Detract: Take away the value of.